For General Contractors & Sub-Trades on QuickBooks

Are your project teams spending money without you knowing about it?

…before it’s too late?

The procurement plug-in for QuickBooks Online & Intuit Enterprise Suite. See every dollar your crews commit. Approve it before it leaves your account. Sync straight to your books.

Set this up and save thousands of dollars this summer.

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No credit card required  ·  Cancel anytime  ·  Live in 60 minutes
Live in 1 hour Official Intuit Partner 5 min QuickBooks setup
Built for General Contractors Commercial Residential Industrial Sub-Trades Mechanical Electrical HVAC Concrete Masonry Framing Plumbing
How It Works

Up and running in under an hour.

Step 01

Connect QuickBooks

5-minute OAuth connection. Your chart of accounts, vendors, cost codes, and active jobs sync instantly — nothing to rebuild.

Step 02

Set Approval Rules

Define who approves what, up to what dollar amount, per project. Your crew submits — you approve from your phone in seconds.

Step 03

Watch It Sync

Every approved PO, commitment, and matched invoice flows straight to QuickBooks. No double entry. No surprises at month-end.

The Spend Gap

Your crews are spending your money right now. Do you know it’s even happening?

QuickBooks is brilliant at telling you what happened. It was never designed to show you what’s happening. The gap between the field and your books is where margin disappears.

Spend Approval Workflow

Every dollar runs your spend approval workflow.

Set spend limits by role. Every PO, credit card swipe, and invoice flows through the policy you defined — before it commits a dollar.

Home Depot · Visa **4421
Swiped by R. Castillo · Foreman
Request $2,180.00 Lumber · 09-1101
In authority
President
Unlimited
In authority
General Manager
$10,000
Approves Here
Approving Now
Project Manager
$5,000
J. Howell · 14s ago
↑ Over limit
Superintendent
$1,000
↑ Over limit
Foreman
$500
Synced
Committed cost
Bill · L’OCA Quality Market · 09-1101
Configure once. Enforced forever. Live · Auditable · Synced to QuickBooks
The Missing Line · The Unlock

The 4-way match QuickBooks needs, the plug-in built to deliver it.

QuickBooks lives at the invoice. QuoteToMe captures the three documents that happen out in the field before the invoice ever lands, links them together, and writes the verified result back to QuickBooks automatically.

01
Quote
Vendor quotes captured and compared on the line item, before anyone commits.
02
PO or Credit Card
Approved PO or card swipe locks in the commitment. Policy enforced at the moment cost becomes real.
03
Delivery Confirmation
Field confirms what actually showed up. Quantities, condition, and date all matched to the PO.
04
Invoice Approval
Vendor invoice auto-matched against the prior three. Clean bills land in QuickBooks, coded and ready to pay.
Quote → PO → Delivery → Invoice Front-end accuracy. Zero AP backlog.
Live Product

Compare vendors. Pick the winner. PO issued.

Request quotes from multiple suppliers at once. QuoteToMe lines them up side by side, flags the best price, and turns your decision into an approved PO — synced to QuickBooks in seconds.

Best Price
Home Depot
$24,722
Saves $1,418 vs. next quote
Sep 25 · Morning delivery
View Quote & Details Award Vendor & Issue PO
Rona Building Centre
$26,140
Sep 25 · Morning delivery
View Quote & Details Award Vendor & Issue PO
Home Hardware
$27,890
Sep 26 · Afternoon delivery
View Quote & Details Award Vendor & Issue PO
Description Qty Unit Price Subtotal
2×4×8 Dimensional Lumber (KD) 1,200 pcs $2.85 $3,420.00
OSB 7/16 (4×8 sheet) 500 sheets $18.40 $9,200.00
Plywood 3/4 T&G (4×8 sheet) 200 sheets $42.75 $8,550.00
LVL Beam 1.75×9.5 (20ft) 24 pcs $148.00 $3,552.00
Total $24,722.00
Line items sync directly to QuickBooks — coded, matched, and ready to pay.
18% savedLUXO Place · Morley Hoppner
46% savedL’OCA Quality Market · Synergy Projects
23% savedAir Products Canada · Taurus Projects
28% savedOld Yale Brewing · Complete Power Solutions
31% savedNorth West Redwater · Taurus Projects
25% savedCart Construction · Taurus Projects
18% savedLUXO Place · Morley Hoppner
46% savedL’OCA Quality Market · Synergy Projects
23% savedAir Products Canada · Taurus Projects
28% savedOld Yale Brewing · Complete Power Solutions
31% savedNorth West Redwater · Taurus Projects
25% savedCart Construction · Taurus Projects
2,100+ Contracting Pros

Contractors who took control of their spend.

“QuoteToMe has made our purchasing and cost tracking workflow more efficient. It allows our project and accounting teams to focus on higher-value tasks.
JS
Jared Seida
VP, Construction Services · Synergy Projects
“We process a high volume of purchase orders, and the Scan Quote to PO feature has significantly reduced PO processing time while minimizing human error.
LR
Leo Rizzo
Purchasing Manager · Monterey Mechanical
“QuoteToMe values partnerships to make sure their customers are always successful. They’re always available and easy to get a hold of.
GW
George White
Controller · Hartman & Hartman Construction
“QuoteToMe has been pivotal to our growth. It’s empowered field staff to work directly with suppliers while giving the office full visibility. It saved us the cost of a full-time purchaser, reduced admin time on invoice entry, and ensured nothing slips through the cracks. Everything from initial engagement to rollout and service after has been seamless and pain free.
JP
Josh Paul
Operations Manager · Complete Power Solutions
10–30%
Materials & Equipment Savings
82%
Reduction in PO Creation Time
$105K+
Average Annual Savings
118%
Net Revenue Retention
For the Owner Who Built This

Get your time back. Get your peace of mind back. Get your money back.

You started this to build something. Not to spend Sundays reconciling supplier statements at the kitchen table. QuoteToMe gives you the quiet confidence that everything is being run the way you would run it. Even when you’re not looking.

🏗️  Set this up and save thousands of dollars this summer.  Start free — takes 5 minutes →
Simple Pricing

Everything your crew needs.
Nothing you don’t.

Full platform access from day one. Pick the tier that fits your volume. Live in 1 hour.

Quote Management
Request, receive, and compare supplier quotes side by side. Best price flagged automatically.
Digital Purchase Orders
Issue POs from any device in one click. Scan quotes and receipts straight to a coded PO.
Spend Controls
Role-based approval thresholds enforced automatically. Every dollar routed to the right person.
Delivery Tracking
Field confirms what arrived. Quantities and condition matched to the PO before the invoice is approved.
4-Way Match
Quote, PO, delivery, and invoice linked and verified automatically before anything hits your books.
QuickBooks Sync
Approved bills written back to QuickBooks automatically — coded, matched, and ready to pay. Zero double-entry.
Credit Card Capture
Every card swipe routed through policy. Scan the receipt, code it, and sync to QuickBooks instantly.
Audit Trail & Reporting
Every approval, every spend event, timestamped and searchable. Full visibility from field to finance.
Starter
$350/mo
For smaller contractors getting control of their spend.
  • ✓ Quote requests & comparison
  • ✓ Digital purchase orders
  • ✓ Credit card & receipt capture
  • ✓ QuickBooks Online sync
  • ✓ Up to 5 users
  • ✓ Email support
Get Started
Most Popular
Pro
$650/mo
Full procurement control for growing GCs and subs.
  • ✓ Everything in Starter
  • ✓ Spend controls & approval workflows
  • ✓ Delivery tracking & confirmation
  • ✓ 4-way match (Quote → PO → Delivery → Invoice)
  • ✓ Audit trail & reporting
  • ✓ Up to 20 users
  • ✓ Priority support
Get Started
Enterprise
$950/mo
For multi-project operations that need full-scale control.
  • ✓ Everything in Pro
  • ✓ Unlimited users & projects
  • ✓ Subcontract commitment tracking
  • ✓ Custom approval chains per project
  • ✓ Intuit Enterprise Suite support
  • ✓ Dedicated onboarding lead
  • ✓ SLA-backed support
Get Started

All plans include a 5-day guided launch.  ·  No long-term contract required.  ·  Book a demo to find the right fit.

See your spend. Control your spend.
Trust your numbers.

Get your time back. Get your peace of mind back. Get your money back. Sleep on Sunday.

Start Free Tour & Sign Up Talk to Sales

Live in 1 hour · Fully adopted in 5 days

Free Resource

The Spend Control Checklist for QBO Contractors

5 things you can do this week to stop losing margin between the field and your books. Used by 2,100+ contracting teams.

  • How to spot unauthorized spend before it hits QuickBooks
  • The approval workflow that takes 30 minutes to set up
  • What a 4-way match actually means — and how much it saves
  • The 3 signs your crew is working around your budget process
  • How to get your foremen to actually use the system

Get the free checklist →

No spam. We’ll also send a 2-minute product walkthrough video.

Common Questions

You probably want to know…

Does this replace QuickBooks?

Not at all — QuoteToMe is a plug-in that works alongside QuickBooks. Your books stay exactly where they are. We just fill the gap between what your crews are doing in the field and what QuickBooks actually sees. Every approved transaction syncs directly to QBO — no double entry, no migration.

How long does setup take?

Most contractors are live in under an hour. You connect QuickBooks via a 5-minute OAuth flow, set your approval rules, and invite your first crew member. Our team does a live onboarding call with you to make sure everything is dialed in before you go live.

Do my subcontractors or suppliers need to sign up?

No. Your subs and suppliers don't need accounts or logins. Requests originate from your team. Vendors receive POs by email just like before — but now there's a full audit trail, approval record, and automatic QBO sync on your end.

What does it actually cost?

Plans start at $350/month for smaller operations and scale to $950/month for larger teams managing multiple projects. All plans include full platform access, QuickBooks sync, approval workflows, and support. No per-user fees for your field crews. See the pricing section above for full tier details.

What if I want to cancel?

Cancel anytime — no contracts, no cancellation fees. Your QuickBooks data stays yours regardless. We offer a 30-day free trial so you can see real results before committing to a paid plan.

We already use Procore / Sage / Vista — does this work?

Yes. QuoteToMe integrates with Procore, Sage Intacct, Sage 300, Viewpoint Vista, Foundation, Spectrum, Autodesk, and more — in addition to QuickBooks. If you're running QBO as your financial backbone alongside a project management tool, QuoteToMe sits in between and keeps everything in sync.

Your crew is spending right now. Get control — live in 60 min.
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